Career Opportunities with All About Kids

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Below is a list of current job openings at All About Kids. 

Please click on an opening in the list to view details and apply.

Service Coordinator Assistant

Department: Service Coordination
Office: AAK Brooklyn Office
Location: Brooklyn

The SC Assistantís role is of great importance to the Service Coordination department in order to maintain the division to run as smooth as possible. The responsibilities of the SC Assistant include, but are not limited to:

  • Scan and email all incoming paperwork from outside sources (EI, agencies, Pediatricians, CPSE, medical providers, etc.) to the designated Service Coordinator immediately and file into the childís chart
  • Retrieve all documentation via faxes/emails from the Service Coordinators and place in the childís file
  • As the SC Supervisor assigns cases to the SCs, the SC Assistant must calculate the authorized units assigned to each case using the Case Assignment Form and place on the Caseload tracking spreadsheet
  • Track the cases assigned by the SC Supervisor to ensure that the full time SCs are filled to approximately 450 authorized units per month
  • Daily monitoring of units (as described below)
  • Maintain office chart ensuring that the chart is in order and includes all required documents (as described below)
  • Update SC caseload lists
  • Follow up with sending paperwork as requested to outside providers
  • Confirm with SCís parent availability in order to assist the supervisor with finalizing the IFSP schedule
  • Verify number of units and arithmetic on SC grid/notes and cross reference units billed to notes
  • Ensure chart organization is maintained according to chart checklist and audit cases
  • Clerical duties (faxing, copies, filing, scanning as needed)
  • Must be able to lift at least 15 lbs

CASE ASSIGNMENT PROCESS

  • SC Supervisor will accept service coordination case through NYEIS and assign to an SC
  • SC Assistant is responsible for filling out the new Case Assignment Form; which consists of the SC Name, Childís Name, IFSP Dates, Total Authorized Units, and Monthly Authorized Unit Requirement; and issuing to the assigned SC

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